When a new employee gets hired, the first thing done is onboarding. They are taken through a journey of everything they need to know to be productive members of the organization. However, when an employee leaves the organization, voluntarily or involuntarily, an onboarding process is not conducted in many organizations. If you haven’t heard of the offboarding process, it is high time that you implement it in your organization. Offboarding aids in employee departure from your business. It is a process that includes measures to lower security concerns and provide a seamless transition for both departing personnel and their remaining colleagues. The onboarding process gets wide recognition and organizations know how important it is. However, offboarding is not given the same recognition. Offboarding is essential; doing it properly will aid in preserving the company’s reputation and networking opportunities.
What Is Employee Offboarding?
Employee offboarding can be best explained as a process in which the employment relationship of an employee ends with the organization they were working for. Regardless of whether an employee departs the organization voluntarily or due to involuntary termination, the offboarding procedure must be followed. The offboarding process usually includes returning any equipment and assets that were assigned to the employee, removing the credentials and access rights of that employee, transferring the duties of that employee’s position, etc. in summary, offboarding involves ensuring all necessary administrative chores are completed in order to facilitate a smooth exit for both the departing party and the employer.
Offboarding is unlikely to have any effect on employee retention. The main purpose of offboarding is to ensure that the employee doesn’t leave the organization with a negative feeling about the company. It also makes sure that the ID cards and other credentials are returned when they leave and the organization doesn’t have to circle back to the employee to retrieve them. Offboarding ties up loose ends with regard to compliance and liability issues. There are several reasons an employee might leave an organization. It can be through resignation, termination, layoffs, retirement, etc. The business will be exposed to a number of dangers when this occurs. The departure of an employee might lead to security concerns, unfinished projects, a breakdown in client communication, etc. A strategy for employee offboarding is typically created to reduce the dangers.
When new employees join the company, an onboarding process aids in acclimating them to their new position and the organization as a whole. However, it also entails practical training, a new employee checklist, and the distribution of business property like laptops or company credit cards. Offboarding process can be considered as the opposite of an onboarding procedure.
Why Is Offboarding Important?
When an employee departs from an organization, they can potentially become either an ally or a rival of your business. Employees who parts with the company on good terms will be positive advocates for your business and may recommend new hires to the organization. However, if the employee is leaving with negative feelings, they will not endorse that organization to anyone, which could harm the reputation of the company in the long run. This is where offboarding becomes vital. Offboarding can be used to transform all departing employees to become brand ambassadors so to speak.
Organizations tend to spend a significant amount of time training new hires. However, the same importance is not given to offboarding. It is frequently neglected by businesses.A successful offboarding procedure can increase productivity and save money, not to mention one of the most crucial factors: from a compliance standpoint, it will guarantee that the departing employee is paid final wages appropriately and that, when an employee is terminated, the necessary unemployment documentation is provided in accordance with state law.
Process of offboarding is essential for data security concerns as well. Even though it’s unpleasant to consider, if someone leaves an organisation against their will, they might act out of hatred or desperation and try to harm the company. By way of example, opening up the customer database of the business, or deleting any important files, etc. Even though it is frequently overlooked or given less attention in the human resources process, offboarding is just as necessary and crucial as onboarding. A well-planned offboarding procedure will keep your business running smoothly and guarantee a seamless transition from one employee to the next. Your business will be shielded from lost productivity, legal action, and retaliation, and you’ll get invaluable knowledge about potential organisational changes.
FAQ
- What is offboarding?
The process by which an employee’s employment relationship with the company they were working for terminates can be best described as employee offboarding. The offboarding procedure often entails returning any equipment and assets given to the employee, erasing their login information and access privileges, transferring their responsibilities for their employment, etc. In conclusion, offboarding entails making sure all required administrative tasks are finished to ensure a smooth exit for both the departing party and the employer.
- Is offboarding as important as onboarding?
Onboarding and offboarding are equally important. Making sure the employee doesn’t leave the company with a bad impression of the business is the major goal of offboarding. Additionally, it is important that the ID cards and other credentials are returned when they go so that the company does not need to contact the employee again to obtain them.
- What are some of the process involved in offboarding?
The offboarding process usually includes returning any equipment and assets that were assigned to the employee, removing the credentials and access rights of that employee, transferring the duties of that employee’s position, etc.
4.What happens when you dont offboard your employees?
Process of offboarding is essential for data security concerns. Even though it’s unpleasant to consider, if someone leaves an organization against their will, they might act out of hatred or desperation and try to harm the company. By way of example, opening up the customer database of the business, or deleting any important files, etc.
